Privacy Policy

Introduction

Gmail AI Agent ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services related to Gmail management and automation tools.

Gmail Authentication & Data Security

Your Gmail account security and data privacy are our highest priorities. Here's exactly how we handle your Gmail authentication and data:

Google OAuth 2.0 Authentication

We use Google's official OAuth 2.0 authentication system to connect with your Gmail account:

• Secure Authorization: All Gmail connections are handled directly by Google's secure servers
• No Password Storage: We never see, store, or have access to your Gmail password
• Revocable Access: You can revoke our access at any time through your Google Account settings
• Limited Permissions: We only request the minimum permissions necessary for email management functions
• Encrypted Communication: All data transmission uses industry-standard SSL/TLS encryption

Gmail Data Handling Policy

We maintain a strict no-storage policy for your Gmail data:

• Zero Data Retention: We do not store your emails, email content, or email metadata on our servers
• Real-Time Processing: Email operations are processed in real-time and immediately discarded
• Temporary Memory Only: During active sessions, data may be temporarily held in encrypted memory for processing
• No Email Backups: We do not create backups or copies of your email data
• No Third-Party Sharing: Your Gmail data is never shared with third parties or external services

AI Processing & Privacy

Our AI agent processes your email commands with complete privacy protection:

• Local Processing: AI analysis happens in secure, isolated environments
• No AI Training Data: Your emails are never used to train AI models
• Encrypted AI Communication: All AI processing uses encrypted channels
• Session-Based Memory: Conversation context is stored only during active sessions
• Automatic Deletion: All temporary data is automatically deleted when sessions end

Google API Compliance

Our Gmail integration fully complies with Google's strict API policies:

• We adhere to Google's Gmail API Scopes and Limited Use requirements
• All data access is limited to the specific functions you authorize
• We follow Google's security best practices and undergo regular security reviews
• Our application is registered and verified with Google's API console

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Register for an account
• Use our Gmail integration services
• Contact us for support
• Subscribe to our newsletter
• Provide feedback or reviews

Gmail Access & Data Processing

When you authorize our AI agent to connect with your Gmail account, we may access the following data solely for providing our services:

• Email Metadata: Sender, recipient, subject lines, and timestamps (processed in real-time, never stored)
• Email Content: Message body content (only when you explicitly request email analysis or composition assistance)
• Gmail Labels & Organization: Folder structure and labels (to help organize and search emails as requested)
• Account Information: Your Gmail address and display name (for authentication purposes only)
• Search Queries: Your natural language search commands (processed by AI, not stored permanently)

Important: All Gmail data access is temporary, encrypted, and deleted immediately after processing. We operate on a zero-retention policy for all email content and metadata.

Automatically Collected Information

We automatically collect certain information when you visit our website:

• IP address and location data
• Browser type and version
• Operating system
• Pages visited and time spent
• Referring website

How We Use Your Information

We use the collected information for the following purposes:

• Provide and maintain our Gmail management services
• Process and execute your email automation requests
• Improve our services and user experience
• Send administrative and promotional communications
• Provide customer support
• Comply with legal obligations
• Protect against fraud and abuse

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share your information in the following circumstances:

• Service Providers: With trusted third-party services that help us operate our platform
• Legal Requirements: When required by law or to protect our rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Consent: When you explicitly consent to sharing

Data Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit and at rest
• Regular security audits and assessments
• Limited access to personal information
• Secure authentication mechanisms
• Regular software updates and patches

Data Retention

We retain your information only as long as necessary to provide our services and comply with legal obligations. You may request deletion of your account and associated data at any time.

Your Rights and Choices

You have the following rights regarding your personal information:

• Access and review your personal data
• Correct inaccurate information
• Delete your account and data
• Opt-out of marketing communications
• Withdraw consent for data processing
• Data portability (receive a copy of your data)

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers.

Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.